What a cylinder ledger has to track
Most shops need to answer four questions at any time:
- Stock: how many filled and empty cylinders of each size are in the godown?
- Customers: who owes money, and how many of your cylinders is each customer holding?
- Suppliers: what has been received, what has been returned empty and what do you owe?
- Cash: did the day's sales, payments and expenses add up?
Why notebooks fail
- Credit sales are scattered across pages and forgotten.
- Nobody is sure how many cylinders are out with customers.
- Stock counts drift between filled and empty.
- You can sell well and still not know whether you made a profit once gas cost and expenses are counted.
- One lost or damaged notebook is the whole business history.
What good LPG shop software does
- Records a sale in a few taps and prints or shares the receipt.
- Tracks filled and empty cylinders by size, and the cylinders each customer holds.
- Keeps a ledger per customer with credit limits, payments and statements.
- Records stock received from suppliers and gas transferred between cylinders.
- Closes the day with a daily sheet so the cash balances.
- Works offline, because signal at the shop is not guaranteed.
- Supports your language, including customer names in Urdu and other scripts on invoices.
How to switch without losing a day
- Pick a quiet moment and count your filled and empty cylinders by size.
- Enter opening stock and your price per kg.
- Add your regular customers with their current balance and cylinders held.
- Practise on a demo shop if you want to try before using real data.
- Run both for a few days: keep the notebook, enter the same sales in the app and compare at close.
- Retire the notebook once the numbers match.
Habits that keep the ledger honest
- Record each sale at the counter, not at the end of the day.
- Close the day every day and investigate any cash difference immediately.
- Review who owes you every week and follow up before balances grow.
- Count physical cylinders regularly and compare with the system.
LPG POS is our point of sale and cylinder ledger for exactly this. It is free to start on Android, works offline and has a web app for the office. Read more on the LPG POS page.
Frequently asked questions
What is an LPG cylinder ledger?
A record of your cylinders and money: filled and empty stock, the cylinders each customer holds, supplier receipts and returns, customer credit and daily cash.
Can I use my phone instead of a notebook?
Yes. LPG shop software on an Android phone can record sales, payments and cylinder movements, print or share receipts and work offline.
Is there a free LPG shop app?
LPG POS is free to start. A paid plan adds cloud backup, full reports and the web app.
Want help applying this to your business?
Tell us what you are working on. A first conversation is free and we will give you an honest view.
Talk to us